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Child Welfare

Well done to those of you have offered to become and continue to be your Club’s Welfare Officer. You are obviously a good communicator, listener and educator within your Club but has anyone ever given you a copy of your roles and responsibilities ?

If not, please take the time to look at this link: Roles and Responsibilities of a Club Welfare Officer.


The role is very involved and pivotal for the safe and effective running of your Club.


For the 2010/11 season onwards, all Clubs were required to have at least one Club Welfare officer who has a CRB or one in process and attended both the Safeguarding Children and Welfare Officer Workshops for your Club to be able to affiliate to the Essex County FA/ Suffolk FA. For larger Clubs, it is a good idea to have two Welfare Officers, but please note that only one Welfare Officer can be the Club Verifier. However, if you have two Welfare Officers, should one leave, the only thing that would need to be sorted out would be the verifying of CRB’s.


The Safeguarding Children Workshop is very informative and can be attended by any member of your Club (this includes all parents) in the football environment who would like to have a greater understanding of what is involved in ensuring the safety of all children. This should be renewed every three years.


Please note that the Welfare Officer Workshop is available for Welfare officers only to attend and before you can attend the Welfare Officer workshop, you must attend the Safeguarding Children Workshop first and have a enhanced FA CRB. Current guidelines from the FA are that unless you feel the need to update your knowledge or are requested to attend the Welfare Officer Workshop , once you have attended it, you don’t need to attend it again.


The only dates currently available for these courses which are held in the evening normally from 7-10pm at a cost of £20 / £25 are as follows:


Essex County FA

Safeguarding Children Workshop - £25.00

Safeguarding Children Workshop
05/10/2016 7:00 PM       17         COLCHESTER, CO2 9BG

Safeguarding Children Workshop
26/09/2016 7:00 PM       2         SOUTHEND, SS0 0BW
05/12/2016 7:00 PM       24        SOUTHEND, SS0 0BW

Safeguarding Children Workshop
07/09/2016 7:00 PM       11         CHELMSFORD, CM2 5LB
12/10/2016 7:00 PM       17         CHELMSFORD, CM2 5LB
29/11/2016 7:00 PM       23         CHELMSFORD, CM2 5LB

Course booking forms can be downloaded from the Essex County FA website –
www.Essexfa.com or why not book your course online?

Alternatively for further information, please contact Rhys Elmer on
01245-393093 or email 


Suffolk County FA

Safeguarding Children Workshop

21/09/2016 6:30 PM        19               Suffolk FA HQ, IP14 5GZ
26/10/2016                18               Suffolk FA HQ, IP14 5GZ
23/11/2016                18               Suffolk FA HQ, IP14 5GZ

You are able to view and book these courses online by going to

Alternatively, for further information, please contact Michael Phillips
01449-776315 or email 



Keeping People Informed

Please make sure that your members know who their Club committee and officers are, especially your Club Welfare Officer. Provide your Club officers with identity tags, name who your officers are on your Club publications and also display your Club contact points on notice boards and in clubhouses. Additionally, why not encourage your club officials to come along to home fixtures and make themselves known. For Club Welfare officers, it would be very beneficial to go along and watch training sessions and introduce yourself to parents. You may be surprised at how pleased, parents are to know who you all are. This way, should there be any concerns or problems, people will know who to talk to/ write to and it also gives the chance/ opportunity to find out how your parents feel about following your Club and the Respect Codes of Conduct.



Code of Conducts and the Respect Programme

During the 2008/9 season, the Colchester and District Youth league membership agreed to take on board the Respect programme which included signing up to the Respect Codes of conduct and providing spectators with a designated spectator area, ideally a minimum of 2 metres from the touchline with parents/spectators standing on one side of the pitch and managers and subs standing on the other side. Please make sure that all your parents have signed up to these Codes of conduct in addition to your own Club Codes of Conduct. Don’t forget to show that your team captains understand their responsibilities under the Respect Programme by wearing their Respect armband.


Give the signed copies of the Respect codes of conduct to your Club Welfare Officer as part of their role is to communicate the benefits of the Respect Programme to all club members and also monitor the behaviour of your members. Go along to home matches and check to see if the spectators are standing behind the designated spectator area. If not, politely ask them to stand behind the designated spectator area and remind them that they have signed up to the codes of conduct which this forms part of.


The FA Respect Codes of Conduct can be found in the League Handbook.



Recruitment and Selection of Volunteers

It can often be difficult to recruit volunteers and it is always a good idea to find out a little bit more about them before they take on a specific role within your Club. Please find below downloadable copies of the FA’s guidance on recruiting volunteers, an example application form and reference form. Please note that these forms can be used for anyone interested in volunteering at your Club from coffee bar helper to team manager and coach. Also remember that if someone is new to a role within your Club, it can be very beneficial to have someone as a mentor. This means that they always have someone to talk to about any problems they may have or ideas that may come to mind to help improve what they and maybe others are doing.

FA Guidelines

- Volunteer Application Form

- Volunteer Reference Form

- Recruitment and selection of Volunteers guidance



FA Enhanced Checks

As you are all aware the Government have decided not to pursue the ISA Vetting and Barring scheme.  Instead, as of the end of December, we now have the Disclosure and Barring Service (DBS) and only the new DBS forms will be accepted by the TMG for your enhanced CRB checks.  Alternatively, as your Club’s Welfare Officer, you should be able to verify your coaches and team managers by using the online service.  If you require further details regarding this then please contact your County Welfare Officer for further details.  The cost for paper CRB’s is £15.30 which is the administration charge whereas the online charge for each volunteer CRB is £10.00 . As previously advised, please concentrate on ensuring any new coaches or managers or anyone else at your club who have regular contact with children ( i.e first aider for example) has a CRB completed. The FA are now encouraging Club’s to CRB’s for your coaches/ managers whose CRB is now more than 3 years old.


Please note that League Welfare Officers in Essex are able to verify paper CRB’s so if you need help, please ask.



FA Celebrating Football Through Photographs and Video

There are often concerns raised by parents about people taking photographs at matches. Please read this document carefully and keep a copy available for viewing at your Clubhouse, if applicable, and with your Team Managers .Each year, when you are registering players for the new season, remember to ask the parents and player if they are happy to have their picture taken. If they have said “no” for any reason, make sure that the Team Manager is aware. This may help to prevent any unpleasant incidents.


Read the guidelines here: Celebrating Football Through Photographs and Video



Club Policies

Clubs should have the following policies in place:

- Safeguarding Children Policy

- Equal Opportunities and Anti-Discrimination Policy

- Anti-bullying Policy

Please find detailed below links to the FA templates for the Safeguarding children and Anti-bullying policies:

- Safeguarding Children Policy

- Anti Bullying Policy



Health and Safety

Child welfare also encompasses health and safety. If you are lucky enough to have football pitches which your Club uses exclusively, it would be very wise to draw up a Club health and Safety Policy and also undertake risk assessments. For those of you hiring pitches, please ask the local authority for their regulations and best practice for using the facilities. You need to be sure what you are responsible for and what the provider is responsible for. This information should be highlighted when you initially hire the facility. As a club you should also have in place public liability and civil liability insurance. Other points you need to make sure you have thought about as a Club, and may already have set up, are as follows:

- Establish where and how access is gained by emergency services to the pitch/ club house

- Sign up and abide by the FA’s Goalpost Safety Guidance (further info from County FA )

- Check the pitch before use for obvious dangers e.g. broken glass

- Check if there have been changes made adjacent to where your home pitches are located that may have an effect on providing a safe environment for your players i.e. is it safe for your players to retrieve footballs from the adjacent field ? If not, why not – what measures can you put in place to make it safe ?

- Ensure goalposts are erected appropriately and always supervised by adults

- Establish where the nearest phone is

- Establish those individuals who have a recognised first aid qualification within the Club

- Establish emergency procedures within the Club and ensure all coaches/ managers/ committee members are aware of these procedures

- Utilise the FA’s guidance for travel and trips (available on your Welfare Officer’s CD rom) when transporting club members to and from football activities and when organising trips away.

- Have an incident report form and an accident book for each team within your Club. (Remember to ensure that everyone knows who the incident forms should be returned to).

- Make sure each team has a first aid bag, which is regularly checked and resupplied when items have been used. Make sure you have a whole club check prior to the beginning of the new season.



Contact Points

CDYL Welfare Officers - Jerry Munson 07947 561937 email childwelfare@colchesteranddistrictyouthleague.com

Essex County FA Welfare Officer - Helen Hever tel: 01245-393098 Helen.Hever@essexfa.com

Suffolk County FA Welfare Officer – Jim Hill  tel: 07572107791 jim.hill@suffolkfa.com


Emergency Contacts:

N.S.P.C.C. - (0808) 800 5000

Local Safeguarding Children – (Outside Office Hours): (0845) 606 1212

Childline - (0800) 11 11

Police - 999